Grant Agreement Preparation Forms (GPF’s) have been designed to facilitate the project negotiations and the production of
the grant agreement. It is a main communication instruments between the co-ordinator representing the Consortium and the
Commission’s Project Officer. Essentially the forms are used to identify the beneficiaries that will sign/accede to the grant
agreement, to determine the eligible costs and European Union contribution and to electronically capture structured information
on work packages, efforts, milestones and deliverables. The forms also include a standard declaration to be signed by each
participating organisation.
To assist the filling in of the GPF’s the following is made available:

• Annotations – these are attached to the standard forms and should be read carefully
• Pre-filled legal information (see below)
• NEF – NEF is an online tool to be used by the co-ordinator and the beneficiaries to edit the content of the

GPF’s
Legal information is held in the A2.1 form. This information is pre-filled by the Commission services using either information
taken from the Commission database or from the proposal. Depending on the validity of this information, the organisation
concerned may have to supply to the Commission with a so called “identification fiche” and supporting legal documents. For
instructions on this, see the annotations to the A2.1 form.
The budget table (A3.2) is to be used in Part A of Annex I of the grant agreement.